Meetings and Minutes

SILC Quarterly Meeting
October 18, 2007
10:00 am-4:00pm
Participants
Members present: Marcia DuBois Acting Chair, Mary Mathena, Ellen Shakelford, Jack Brandt ,Treasurer, Sarah Liddle ,Secretary, Raymond Kenny, Terry Labar, Steve Johnson, Doug Small, Philip Sieck, Susan Prokop, Jane Ward -Solomon, Ex-Officio, Theresa Preda, Ex-Officio Members Absent: Stan Feuerberg, Celestine Walker Members of the public/Guest: Evelyn Kane (Parliamentarian), Jessica Rouse ,DRS, Sandra Wagner (Executive Director,Richmond Independent Living Center, RIL), Karen Michalski-Karney (President, Virginia Association for Independent Living Centers,VACIL) ,Betty Bevins (Exec. Dir. Clinch CIL), Mary Margaret Cash, DRS

Call to Order 10:09


Welcome Marcia DuBois, Acting Chair:
• Chair Dubois opened the meeting
• Sandra Wagner- Gave updates and spoke about RIL services (i.e. housing, transportation, update on arts and crafts sale)
• DuBois announced Rehab Service Admin.(RSA) had approved the SPIL
• DuBois introduced Kane and defined her role in working with the SILC as a resource for parliamentary procedures. Background and discussion of public meetings compliance with Freedom of Information Act (FOIA) requirements was reviewed.
Members introduced themselves and the five new SILC members were welcomed by the Acting Chair


Public Comment
No public comment was provided. Members of the public introduced themselves


Secretary’s Report Secretary Sarah Liddle

• Acting-Chair Dubois ask for approval of agenda
Motion made by Ward-Soloman to approve Agenda; seconded , Barrett. Approved via voice vote

• Sarah Liddle, Secretary ,facilitated a review of draft minutes:

- Operations Committee, 4/11/07, SPIL Ad hoc : Delete Theresa Preda, Ex officio, from Aye vote on Motion to forward to the SILC the 2nd SPIL goal.
Motion made by DuBois to approve with change; seconded, Brandt, Approved via voice vote. RK to make corrections

- SILC CAS Review Team,4/11/07
Motion to made by Brandt to approve; seconded, Small, Approved via voice vote
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- Youth Advocacy Committee, 6/20/07
Motion made by Kenny to approve; seconded Brandt,Approved via voice vote

- Operations Committee, 6/20/07,SPIL Ad hoc, Members present, identify Preda and Ward-Solomon as Ex Officio members
Motion made by DuBois to approve with changes; seconded, Prokop Approved via voice vote. RK to make corrections

- Consumer Services Committee, 6/20/07
Motion made by Prokop to approve; seconded, Small, Approved via voice vote

- SILC Meeting, 6/21/07; Secretary Liddle asked that the Tom Vandever letter which had been written to the SILC Chair and forwarded to the SILC staff for distribution to the Council be included with the 6/21/07 minutes. The letter was not distributed to the full Council on 6/21/07. Discussion ensued including clarification on the letter and a discussion of why it should be included with the minutes.
Motion made by Prokop to approve the minutes with the Vandever letter included; seconded,Brandt,Approved via voice vote. RK to attach Tom Vandever letter to minutes


- SILC Emergency SPIL Work Session Meeting ,8/11/07; There was discussion on edits to the August 11th meeting. Small, Prokop, and Liddle all requested modifications. Kane (Parliamentarian) provided technical guidance regarding edits to the minutes and noted that the minutes cannot be amended to include information that was not presented during the time of the original meeting but that any changes or new information can be noted into current minutes. Kane also advised that it is appropriate for minutes not to contain subjective statements; Revise minutes to indicate Doug Small was absent at this meeting; Modifications to the wording of 'Comments from the SPIL chair' were read by Prokop to the SILC. To comply with the parliamentarian's direction, the subjective phrase, “in an effort to be conciliatory” was removed; Prokop noted that the minutes of August 11th were not clear regarding the exclusion of SPIL Goal 3, Objective 3.1. She requested that the current minutes reflect that objective 3.1 of Goal 3 was reinstated in the final SPIL.; Prokop requested the topic of Goal 4 ,explore the viability and feasibility of becoming a 501(c)(3), be revised to include this topic as part of the strategic plan
Motion made by Brandt to approve with changes; seconded,Barrett,Approved via voice vote. RK to modify Aug. 11 minutes to reflect changes


Treasurer’s Report Treasurer Jack Brandt/ Jessica Rouse

• Brandt reported on SILC budget and gave an update on the Statewide Independent Living Fund (SILF). Brandt to send out instructions for accessing the SILF.

• Rouse provided an in-depth overview of the SILC 2007/2008 budget, including changes around match and staffing expenditures. Rouse also answered questions regarding the RFP process and DRS’s role in developing contracts.

Committee Reports DuBois, Acting Chair; Small, Vice Chair; Liddle, Secretary
• Small provides Operations Committee update to include a review of the SILC strategic plan and reviewed a list of activities that should have been completed as of October 2007. Small will distribute to Committee members a list of activities/ tasks to be completed by the Feb and April meetings. Small to distribute task list to Committee members prior to the Feb. and April meetings
• Acting-chair DuBois reported on the Executive Committee meeting., approval Exec.Committee minutes, reviewed budget , and an gave an update on SPIL approval. There was discussion of RSA’s requirements regarding the designation of the DSU
Motion made by Barrett to remove from further discussion the topic of reassigning the DSU; seconded , Liddle. Approved by voice vote
• Liddle presented the nominations committee slate for SILC Chair and Vice-chair. The slate included Marcia Dubois for Chairman and Doug Small for Vice Chair.

New Business DuBois, Acting Chair


• Officer Elections: Acting Chair reviewed the slate of nominees and opened the floor for other nominations, hearing none, the nominations were closed. This item was moved to a vote. Marcia DuBois was voted in as the new Chair and Doug Small as the new Vice Chair.
Motion made by Prokop to accept the vote;seconded, Brandt ;Approved via voice vote

• Evaluation and Formation of new Committees(SPIL): Chair Dubois discussed the Executive Committee’s recommendation for the reassignment of SILC Committees. Discussion ensued regarding the structure used under the last SPIL and the recommended changes. The SILC decided to follow the recommendation of the Executive Committee to use the three (3) SPIL goals for committees and maintain an Operations and an Executive Committee.

- Chair DuBois requested each SILC member serve on a committee or committees. As Chair ,DuBois appointed Committee Chairs and ,per their preference, committee members. Chairs listed under Action Items of minutes.
Motion made by Johnson to accept the Exec. Comm recommendation on new committee structure;seconded Brandt Approved via voice vote
Motion made by Brandt for all SILC members to serve on at least one committee,seconded,Liddle Approved via voice vote.
Phil Sieck will chair SPIL GOAL 1 Committee
Jack Brandt will chair SPIL GOAL 2 Committee
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