Meetings and Minutes

Goal II committee meeting
November 14, 2007
DRS
Richmond VA


Members Present: J. Brandt (Committee Chair), R Kenney, D Small, S. Johnson, T. Preda (Ex-Officio), S. Johnson, M. DuBois (Ex-Officio), M. Mathena

Members Absent (Approved): S. Liddle

Staff: R. Kriner

Guest: J. Rouse (DRS), Nick Hornick ( PA)


Chair Brandt called the meeting to order at 12:10 pm with a welcome and introductions.

Motion to approve agenda made by D. Small and seconded by R. Kenney. Motion is approved by voice vote.

Motion to approve the November 2, 2007 draft minutes made by S. Johnson and seconded by D. Small. Motion is approved by voice vote.


Chair Brandt indicated that the committee would decide on recommendations for an allocation system and Grantee reporting format to be used by DRS. Brandt introduced J. Rouse.


J. Rouse reviewed the modified grant package with Committee. Discussion ensues regarding:

• Grantee reporting and committee review process. Committee will continue to review individual reports and will consider strategies such as breaking up responsibility for the review of individual reports amongst committee members.

• The adjustment of the quarterly allocation to account for delayed implementation and a shortened funding cycle. DRS combined first quarter allocation into the second quarter.



Chair Brandt request:
1. Staff Kriner disseminate individual grantee quarterly reports to the full committee members within 2 days once DRS receive them.
2. J. Rouse, to send out complete grant applications to full committee so that they can be reviewed prior to the January meeting.


After Rouse completes review Chair Brandt opens the floor for questions


The following questions emerged:

• Are Satellite offices eligible to submit application packages. No DRS will not accept applications from individual Satlite Centers but all parent sites are eligible for an award.
• What happens if centers do not submit application package. J.Rouse indicates DRS would redistribute the funding to adjust for the additional funds to each participating Center.



• Rouse was asked to summarize the time line:

Rouse states cover letter will include this time line

• Grant award package sent to CIL 11/15
• CILs return package to DRS by 11/30
• Rouse sends out applications to committee
• Friday 12/10 award notification goes out
• Contract is received by CIL and signed by CIL Executive Directors and Board Chair and return to DRS. Once received DRS releases payment for first and second quarter.


Chair Brandt opens floor to public comment and no members of the public are in attendance to respond after waiting a minute Brandt closes the public comment.


Brandt calls for a motion to approve the recommendations to DRS and to move forward with issuing the package. R. Kenney makes the motion and is seconded by D. Small. S Johnson abstains form the vote. Motion is approved by voice vote.

Chair Brandt introduces the next order of business as developing an agenda for the January meeting and suggest the following items for discussion.

• Look at the possibility of working with J Stanley (OCI) Strategic Plan, and J Rachel (DMAS) MFP and offer training sessions to the entire SILC on the Strategic Plan and MFP. Also discusses the use of Video Teleconfeecning or GoTo Meeting for these trainings.

• Having the Committee move through the process of developing a logic model for the goal II projects.


Discussion ensues and with several committee members expressing interest in both ideas.

There being no additional business Chair Brandt calls for a motion to adjourn the meeting.


Small makes the motion to adjourn and is seconded by Johnson. Motion to adjourn approved by voice vote

Meeting adjourned at 1:20 pm


Minutes submitted by R. Kriner