Meetings and Minutes

Virginia Statewide Independent Living Council
Quarterly Meeting
April 17, 2008
10:00 am-4:00pm

Location: Endependence Center, Inc., Norfolk

Participants
Members present: Marcia DuBois, Chair, Mary Mathena, Ellen Shakleford, Terry Labar, Steve Johnson, Doug Small, Susan Prokop, Alexandra Dixon, Jane Ward -Solomon, Ex-Officio
Participating via conference phone: Stan Feuerberg, David Barrett, Sarah Liddle, Jack Brandt

Members Absent: Celestine Walker, Raymond Kenney

Members of the public/Guests: Mary-Margaret Cash [Deputy Commissioner, DRS] , Jessica Rouse [DRS], Althea Pittman [Executive Director, Eastern Shore Center for Independent Living], Robin Sexauer [FRS/ VR Counselor]


Call to Order 10:00 a.m.


Welcome and Announcements: Marcia DuBois, Chair
• Introduction of guests.
• Steve Johnson provides a brief overview and history of Endependence Center

Public Comment:
Public comment received via e-mail from David Broader. Chair expressed concern regarding possibility of receiving many e-mail comments if this form of Public Comment is allowed. Prokop noted that this was an effective mechanism for Public Comment, and it may be advantageous to offer increased use of this method.. Ward-Solomon indicated that this is consistent with how we have previously received Public Comment.
Dixon made recommendation that we consider setting up a website tool to provide for Public Comment.


Secretaries Report: Sarah Liddle, Secretary
Liddle asks for Council recommendation to approve January minutes with modifications suggested by the Operations Committee.
Feuerberg makes motion to approve January Quarterly Business Meeting Minutes as ammended.
Small second.
Motion passed via voice vote.

Treasures Report: Jack Brandt and Jessica Rouse
• Administrative budget is on track
• Over budget for second quarter
• Under budget for first quarter

Rouse reported overages due to the long SILC quarterly meeting and New Orleans SILC Congress, but indicated budget will balance out.
Last three CILs to return Grant Award and VACIL were included in this quarter.
Suggest that in July we develop budget for next cycle based on this year’s expenditures and specific activities.

Prokop makes motion to approve Treasurers Report as presesnted.
Ward-Solomon second approved by voice vote.
Motion passed via voice vote.

COMMITTEE REPORTS

Operations Committee:
• Update on the task to form a Nominating Committee to develop a slate of officers and the process for managing SILC liaisons form other state agencies
• Executive Committee recommendations:
o Nominiations committee stick only develop slate of officers
o Task of developing slate of officers be moved to Goal 3 Committee

Prokop makes a motion to have Nominating Committee liason issue moved to Goal III Committee
Johnson seconded

Discussion includes Brandts question as to whether the Chair has the perogative to develop a committee and assign duties. Chair referenced By-Laws and reads to the group. Calls for additional discussion
There is no and calls for a voice vote



Staff Kriner updates SILC on the status of Preda and Ward-Solomon with the Secretaries office. Prokop requests SILC follow up with RSA.
Prokop mades a motion to have Staff Kriner check with RSA on Ex-Officio status
Johnson second.
Discussion: Small indicates he would like to wait until Secretary’s office makes appointments
Voice vote is held
Nay: Brandt, Small, Liddle, Mathena,

Chair Dubois checks with members participating by conference call. They did not vote due to audio difficulty

Prokop restates motion for Staff Kriner to seek clarification form RSA regarding the Ex-Officio term limits and appointment issues for Ward and Preda
Feurberg/ Aye
Small/ Nay
Johnson/ Aye
Brandt/ Abstain
Labar/ Nay
Dixon/ Aye
Prokop/ Aye
Mathena/ Aye
Shackleford/ Aye
Barrett/ Aye
Liddle/ Aye

Key discussion points:
• Recent changes in RSA interpretation have led to different expectations as to how to handle the Ex officio

DuBois updates on meeting with the Nominations Committee.

Budget update and SILC logo

Goal I Committee Report:
• Developed a committee name, “CIL Support and Expansion Committee:
• Developed short term goals for Logic Model
• Mary Mathena has been added to the Goal 1 Committee


Community Integration Committee: Marcia Dubois
• Update/review on reports delay in issuing the award
• Overview of discussion regarding quarterly reports
• Update regarding the discussion to have the SILC approve/not approve the contracts

Kriner and Brandt discuss status of contract review process

Discussion regarding issue of how the SILC can effective review quarterly reports

Brandt makes a motion to release the funding to all CILs including those late with reports and in July have the committee to formalize a procedure to be recommended to the full body for corrective action and in addition with payment Jessica will send out a notice to the CIL that addresses the need/ urgency for CILs to send in the reports in on time.
Small second.
Approved by a unanimous voice vote, Johnson abstains


Also reviewed by the Community Integration Committee:
Goal 3 updates, including:
• Review of DHCD presentation time line. May is the target date for approving the new building code regulations.
• Work on the logic model.
• Will discuss a committee name in July.
• Discussion regarding the disconnect between the state code and local enforcement


Budget:
Brandt will meet with Staff Kriner and Rouse to come up with a more specific budget.
Merchandising: Idea of a plaque that could be purchased ahead of time/consider Braille Johnson indicates the ECI does this Staff Kriner will follow up with Carol Crabill at ECI for more information.

SILC History
• Provides an overview of the Draft updated SILC History document, noting changes and other necessary modifications.
• Will add officer designations to the history

• SILF
• Brandt has developed Disability Guide
• Liddle and Staff Kriner will work on getting officer information

• Mary-Margaret Cash updates SILC on Staff options and changes. DRS will no longer utilize contracts.

• Staff Kriner will update the web header on SILC website to include Eastern shore

• Mary-Margaret Cash will send Staff Kriner logo from the Presidents Committee

• Update on eastern shore

• Labar, Small and Brandt report they only need an accessible door.

NCIL Conference: NCIL has requested the Council send 3 members.
SILC members that have not previously attended should have priority, as well as members who did not attend SILC congress. S