Meetings and Minutes

Virginia Statewide Independent Living Council

July Quarterly Business Meeting Minutes
July 17, 2008
10:00 a.m.-2:30 p.m.

Location: Piedmont Independent Living Center
Danville, Virginia

Members present:
Marcia DuBois, Chair
Mary Mathena
Dave Barrett
Terry Labar
Steve Johnson
Doug Small
Sarah Liddle
Jack Brandt
Alexandra Dixon
Raymond Kenney
Theresa Preda, Ex-Officio
Jane Ward -Solomon, Ex-Officio
Richard Kriner, Staff

Participating via conference phone at 12:35 p.m.:
Susan Prokop

Members Absent:
Celestine Walker
Ellen Shackelford
Stan Feurberg

Staff:
R. Kriner

Members of the public/Guests:
Eleanor Williams [DRS]
Clarence Dickerson [Executive Director, Piedmont Independent Living Center]
Donald Price [Director, Access Independence, Inc.]
Consumers Raymond and Jennifer Custer, and Mrs. Owen Begocien, Janet Begocien
Call to Order 10:00 a.m.

Welcome & Announcements: Marcia DuBois, Chair
Introduction of Council members, staff, and guests.

Outgoing member Doug Small recognized for his participation on the Council.
Appreciation expressed to Clarence Dickerson for providing meeting space at Piedmont Independent Living Center.

Public Comment:
Consumer Mr. Custer and Mrs. Begocien gave testimonials on how the services received from Piedmont Independent Living Center had benefited their lives by providing them the opportunity to have accessible housing as well as meeting many of their other needs with dignity and compassion.
Clarence Dickerson gave an overview of Piedmont Independent Living Center, the need and value of services provided, and offered tours of the Center after the meeting.

OFFICER & COMMITTEE REPORTS:

Nominating Committee: Marcia DuBois, Chair
Dubois requested ballot of Proposed FY 2009 officers and read to group:
Marcia Dubois, Chair
Jack Brandt, Vice-Chair
Terry Labar, Treasurer
Ellen Shackelford, Secretary

Floor open for discussion/ additional nominations.
Barrett moves to close floor
Barrett makes motion to accept recommendation of 2009 slate of officers.
Dixon, seconded.
Approved by voice vote/ Motion passed


Secretary’s Report: Sarah Liddle
Liddle calls for recommendation to approve minutes from the April 2008 business meeting. Ward-Solomon asked that the Easy Living Home conference be changed to Easy Living Home Board.
Small made motion to accept the April business meeting minutes as amended.
Barrett, seconded.
Approved by voice vote/ Motion passed.


Treasurer’s Report: Jack Brandt
• Reviewed Financial Report Year to Date, and Proposed 2008-2009 Draft Budget.
• Eleanor Williams discussed carry-over Federal funds to next year and outlined expenses for P-14 position
• Council response favorable to new reporting format, requested this format be continued for future reports.
Barrett made motion to approve Treasurer’s Report as presented.
Ward-Solomon, seconded.
Approved by voice vote/ Motion passed.


COMMITTEE REPORTS

Operations Committee:

Executive Committee Report: Marcia Dubois
• Discussed need for P-14 staff administrative support position.
Labar made motion to recommend the full Council approve DRS hiring of additional P-14 SILC staff.
Dixon, seconded.
Approved by voice vote/ Motion passed.


• Draft Budget
Dixon made motion to approve Draft 2008-2009 Budget.
Ward-Solomon, seconded.
Approved by voice vote/ Motion passed.

• SILC Logo
Needs to represent all types of disabilities, and display all areas of the state, including Southwest Virginia and Eastern Shore.
Liddle made motion to accept proposed logo with provisions noted.
Barrett, seconded.
Approved by voice vote/ Motion passed.

• Meeting Format
For more efficient use of time and in consideration of Council member’s schedule, meeting format will be modified as follows:
First Day Three committee meetings in afternoon, with one committee meeting a working dinner meeting.
Second Day Two committee meetings held in the morning, beginning at 9 a.m., with full Council meeting to begin at 11 a.m.,
continuing to approximately 3:00 p.m.
Brandt made motion to approve modified meeting format on a trial basis
Johnson, seconded.
Approved by voice vote/ Motion passed.

• SILC Meeting and location dates for next year
October 15-16, 2008 Richmond
January 21-22 2009 Richmond
April 22-23 2009 Eastern Shore
July 22-23 2009 Fredericksburg
Liddle made motion to approve meeting schedule for 2008-2009.
Kenney, seconded.
Approved by voice vote/ Motion passed.

• Letter to be sent to Kate Hanley regarding her son's military service and a thank you letter is to be sent to Jessica Rouse for her service to the SILC
• SILC History document officer designation be changed to read “Chair”
• Operations Committee will be responsible for SILC Monitoring timeline.

Goal I Committee: Marcia Dubois, Chair
• Logic Model approved
• Will make aassignments to monitoring worksheet and send e-mail to members regarding activity requests.
• Will follow up on VACIL Annual Report by next meeting


Community Integration Committee: Jack Brandt, Chair
• Proposed budget was reviewed and approved to bring before the full Council for a final vote
• Reviewed and approved the funding levels for the next funding cycle for CILs with the reporting mechanism modification.
• VACIL and the DSU will flesh out the reporting mechanism for the RFPs awarded to the CILs as these entities are better suited to review the fundamental structure of Goal II of the SPIL.

GOAL III Committee: David Barrett, Chair
• Update given on the Department of Housing and Community Development's (DHCD) application for DOJ accessibility certification. Presently DHCD. is reviewing the Department of Justice's (DOJ) template code comparing it to the ADA accessibility guidelines. DHCD is working on a time line to be available by Sept. which outlines the progress of applying for DOJ certification. Representatives from DHCD will be invited to present their progress at the Oct SILC meeting.
• Logic model was reviewed with inputs, and long term goals adopted with changes. Each committee member was asked to be responsible for one worksheet goal.
• Minutes from the April committee meeting were approved


Operations Committee: Doug Small, Chair
• Minutes approved from April meeting with amendments
• Logic Model to be approved by July 2008 meeting according to Year I of SPIL schedule
• Steve Johnson will chair Operations Committee
• Two names to be submitted for appointments to fill Council seat vacancies as of September 2008.
There is not a designated number of alloted SILC slots.
Identify and cultivate potential members during the year, drawing from minority, youth, and
unserved/underserved areas to meet SPIL goals.
Advocate for another CIL Director to serve on Council.
Need process to fill vacant slots/ find candidates for serving on Council