Meetings and Minutes

Virginia Statewide Independent Living Council
Executive Committee Minutes
January 21, 2009

Location:
Crowne Plaza Hotel
Richmond, Virginia

Members Present:
Marcia DuBois, Chair
Ellen Shackelford
Terry Labar
Theresa Preda, Ex-Officio (Non-voting)
Jane Ward-Solomon, Ex-Officio (Non-voting)

Others Present:
Mary Mathena
Raymond Kenney
Alex Dixon

Guests:
Jim Rothrock, Commissioner, Department of Rehabilitative Services (DRS)
Ishneila Moore, Assistant Attorney General, State of Virginia

Staff:
Richard Kriner

Chair DuBois calls the meeting to order.

Labar makes motion to enter into closed session for a short period of time pursuant to the open meeting exemption found in 2.2-3711A.7. of the Code of Virginia for consultation with Assistant Attorney General Ishneila Moore and DRS Commissioner Rothrock regarding a legal matter. Labar read 2.2-3711A.7. of the Code. Ex officio members did not go into closed session.
Motion seconded by Shackelford.
There being no discussion this motion was unanimously approved by voice vote.

At the conclusion of the closed session and return to open meeting, Chair DuBois reported that in no event was any public body discussion held on any matter in closed session, other than that as covered by 2.2-3711A.7.
DuBois requested a voice certification to this effect.
Labar and Shackelford concurred by voice vote.

Chair DuBois recognized new SILC members Carmela Greer and Shawn Utt. Discussion ensued regarding the reappointment of Dave Barrett . Barrett will contact the sectary’s office to verify his term schedule.

Council members were reminded to check roster for accuracy of their information and committee duties

Staff Kriner introduced a discussion on strategies for enhancing SILC meeting effectiveness topics covered include:
• Parliamentary Procedure and Robert’s Rules of Order.
• Use of seating arrangement that clearly defines members form guest for improved communication and identification of committee members
• Use of a “Parking Lot” strategy for guest to write down questions or concerns, which will be addressed at the end of each meeting, as time allows. If not sufficient time to address issue, Staff Kriner will follow up on an individual basis.

Motion made to accept Meeting Structure recommendations as stated above to present to full council.
Approved by voice vote.
Motion passed.

Preda made motion to approve Parking Lot strategy.
Approved by voice vote.
Motion passed.

Shackelford made motion to approve October 2008 Executive Committee minutes
Approved by voice vote.
Motion passed.

Meeting adjourned.