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Virginia Statewide Independent Living Council
JANUARY 2010 Executive Committee Meeting Minutes
Details:
Virginia Statewide Independent Living Council
Executive Committee Meeting Minutes
Date: January 20, 2010
Location: Crowne Plaza Richmond West
Members present:
Jack Brandt, Chair
David Barrett, Vice Chair
Alexandra Dixon, Secretary
Theresa Preda, Ex-Officio (non-voting)
Jane Ward-Solomon, Ex-Officio (non-voting)
Members Absent:
Terry Labar (resigned)
Other Members Present:
Carmela Greer
Catherine Joseph
Karen Michalski-Karney
Raymond Kenney
Mary Mathena
Ellen Shackelford
Whitney Stone
Eddie Wimbish
Members of the Public/Guests:
Eleanor Williams, Department of Rehabilitative Services
Interpreters:
Liz Leitch
Nicole Thorn
Staff:
Rhonda Jeter, SILC Administrator
Chair Brandt called the meeting to order at 6:15 PM.
Member roll-call and Introductions.
Old Business:
Item 1 - Approval of minutes: The minutes of the July and October minutes were not read since each member had received copies prior to the meeting. MOTION: to approve the minutes as written (Barrett/Dixon). Passed unanimously by voice vote.
Item 2 – Speaker System: No report at this time. At the last business meeting, the Council borrowed and tested a speaker system on loan from WWRC, but it did not meet our needs (heavy weight and feedback). The plan is to try out other systems at future meetings prior to purchasing. Jeter will ask Mary-Margaret Cash about this.
Item 3 – RSA Monitoring Visit: Jeter reported from notes made at the DRS exit meeting. Felipe Lulli met with SILC and DRS Representatives during the week of December 7 – 11, 2010. The visit, in general, was favorable citing many positive aspects of the SILC, including its autonomy, and complimenting Virginia’s CIL grant and program evaluation processes. A formal report is forthcoming and will be available in early Fall, with the SILC and DRS working with RSA as the report is developed and finalized. Key highlights include:
They found that the relationship between the SILC and the DRS and DSU is very good and that the SILC does have its autonomy.
They also noted that our planning and evaluation data is very strong.
One of the recommendations from Felipe is that the SILC needs to split its budget between SILC operations and SPIL implementation.
He also suggested that the DSU needs to strengthen its statistical analysis.
There also needs to be a formal agreement between DRS and SILC about staff.
RSA wants the data from the 704 reports of all the Federally Funded CILS.
They also want to know how we are doing outreach to minorities
They suggested a training on the difference between lobbying and educating our legislators.
They also suggesting tweaking the SILC Administrator’s job description to take out decision-making words such as “manage, develop, leads.”
The point was made that these are recommendations, not findings. We are not obligated to take action upon them.
New Business:
Item 4 – Treasurer’s Update: Eleanor Williams of DRS gave the budget overview and provided hard copies of the financial report. SILC has not received the final grant award notification from the RSA regarding IL Part B Funds; we should know soon and a big cut is not anticipated. There is approximately $5,000 left in ARRA/Part B for housing training. The ARRA money that we already distributed is being used for such projects as dental services, home modifications, and outreach to Latino population. There were no addition/corrections to the report. We are on target with spending. Report filed for audit.
Terry Labar informed Rhonda Jeter via email that he is resigning from SILC due to work responsibilities. Jeter instructed him to write a letter of resignation to the Secretary’s Office. No further information has been received. At the Full Council meeting, we will have an election for a new Treasurer.
Item 5 – Recordings of meetings and minutes: Jeter and Dixon discussed how minutes are put together. We rely on each other’s notes, memory, and input from other SILC members such as the Chair and Committee Chairs. There is no one actually sitting at the meetings and recording the discussions. We discussed options such as hiring someone to do this or to use CART (captioning) services. The Committee agreed that this is not necessary at this time and the minutes are satisfactory.
Item 6 – 704 Report: As stated previously, the 704 report could be enhanced with more input about outcomes from each Committee. We will work on methods this year to improve reporting outcomes more consistently.
Item 7 – Director’s Report: Rhonda provided a hand-out of her activities since the October meeting, for the Executive Committee’s review. Key items included attendance at the Housing Training, new member orientation in Roanoke, and attendance at a logic model presentation at DRS.
Item 8 – Other New Business: It was brought to the Committee’s attention that the July meeting dates conflict with the annual NCIL Conference in DC. We originally planned for the July meeting to be in Abingdon. MOTION: change the April meeting to Abingdon and hold the July meeting in Arlington, so that SILC members can attend the NCIL Conference if desired. Dixon/Barrett. Passed unanimously by voice vote.
The Committee also discussed how to use videoconferencing technology for the public comment period for the SPIL 2011-2013 Draft #1. This discussion was tabled for the full SILC meeting.
Adjournment: There being no further business, the meeting was adjourned at 7:45 PM (Dixon/Barrett). Motion carried.
JANUARY 2010 Executive Committee Meeting Minutes
Details:
Virginia Statewide Independent Living Council
Executive Committee Meeting Minutes
Date: January 20, 2010
Location: Crowne Plaza Richmond West
Members present:
Jack Brandt, Chair
David Barrett, Vice Chair
Alexandra Dixon, Secretary
Theresa Preda, Ex-Officio (non-voting)
Jane Ward-Solomon, Ex-Officio (non-voting)
Members Absent:
Terry Labar (resigned)
Other Members Present:
Carmela Greer
Catherine Joseph
Karen Michalski-Karney
Raymond Kenney
Mary Mathena
Ellen Shackelford
Whitney Stone
Eddie Wimbish
Members of the Public/Guests:
Eleanor Williams, Department of Rehabilitative Services
Interpreters:
Liz Leitch
Nicole Thorn
Staff:
Rhonda Jeter, SILC Administrator
Chair Brandt called the meeting to order at 6:15 PM.
Member roll-call and Introductions.
Old Business:
Item 1 - Approval of minutes: The minutes of the July and October minutes were not read since each member had received copies prior to the meeting. MOTION: to approve the minutes as written (Barrett/Dixon). Passed unanimously by voice vote.
Item 2 – Speaker System: No report at this time. At the last business meeting, the Council borrowed and tested a speaker system on loan from WWRC, but it did not meet our needs (heavy weight and feedback). The plan is to try out other systems at future meetings prior to purchasing. Jeter will ask Mary-Margaret Cash about this.
Item 3 – RSA Monitoring Visit: Jeter reported from notes made at the DRS exit meeting. Felipe Lulli met with SILC and DRS Representatives during the week of December 7 – 11, 2010. The visit, in general, was favorable citing many positive aspects of the SILC, including its autonomy, and complimenting Virginia’s CIL grant and program evaluation processes. A formal report is forthcoming and will be available in early Fall, with the SILC and DRS working with RSA as the report is developed and finalized. Key highlights include:
They found that the relationship between the SILC and the DRS and DSU is very good and that the SILC does have its autonomy.
They also noted that our planning and evaluation data is very strong.
One of the recommendations from Felipe is that the SILC needs to split its budget between SILC operations and SPIL implementation.
He also suggested that the DSU needs to strengthen its statistical analysis.
There also needs to be a formal agreement between DRS and SILC about staff.
RSA wants the data from the 704 reports of all the Federally Funded CILS.
They also want to know how we are doing outreach to minorities
They suggested a training on the difference between lobbying and educating our legislators.
They also suggesting tweaking the SILC Administrator’s job description to take out decision-making words such as “manage, develop, leads.”
The point was made that these are recommendations, not findings. We are not obligated to take action upon them.
New Business:
Item 4 – Treasurer’s Update: Eleanor Williams of DRS gave the budget overview and provided hard copies of the financial report. SILC has not received the final grant award notification from the RSA regarding IL Part B Funds; we should know soon and a big cut is not anticipated. There is approximately $5,000 left in ARRA/Part B for housing training. The ARRA money that we already distributed is being used for such projects as dental services, home modifications, and outreach to Latino population. There were no addition/corrections to the report. We are on target with spending. Report filed for audit.
Terry Labar informed Rhonda Jeter via email that he is resigning from SILC due to work responsibilities. Jeter instructed him to write a letter of resignation to the Secretary’s Office. No further information has been received. At the Full Council meeting, we will have an election for a new Treasurer.
Item 5 – Recordings of meetings and minutes: Jeter and Dixon discussed how minutes are put together. We rely on each other’s notes, memory, and input from other SILC members such as the Chair and Committee Chairs. There is no one actually sitting at the meetings and recording the discussions. We discussed options such as hiring someone to do this or to use CART (captioning) services. The Committee agreed that this is not necessary at this time and the minutes are satisfactory.
Item 6 – 704 Report: As stated previously, the 704 report could be enhanced with more input about outcomes from each Committee. We will work on methods this year to improve reporting outcomes more consistently.
Item 7 – Director’s Report: Rhonda provided a hand-out of her activities since the October meeting, for the Executive Committee’s review. Key items included attendance at the Housing Training, new member orientation in Roanoke, and attendance at a logic model presentation at DRS.
Item 8 – Other New Business: It was brought to the Committee’s attention that the July meeting dates conflict with the annual NCIL Conference in DC. We originally planned for the July meeting to be in Abingdon. MOTION: change the April meeting to Abingdon and hold the July meeting in Arlington, so that SILC members can attend the NCIL Conference if desired. Dixon/Barrett. Passed unanimously by voice vote.
The Committee also discussed how to use videoconferencing technology for the public comment period for the SPIL 2011-2013 Draft #1. This discussion was tabled for the full SILC meeting.
Adjournment: There being no further business, the meeting was adjourned at 7:45 PM (Dixon/Barrett). Motion carried.
This File Was Last Modified: 7/8/2010 11:21:40 AM